Purpose/Rationale:

Upper Madison College Advanced Language Learning and Skilled Development herby referred to as UMC are committed to the elimination of sexual harassment and sexual violence to all members of the diverse learning community. In particular, UMC is committed to supporting those affected by sexual harassment and sexual violence.

All members of the College community have a right to study in an environment that is free from any form of sexual assault and sexual violence. This policy and related procedures set out the manner in which the College addresses sexual harassment and sexual violence. The College has a process of investigation that protects the rights of both the complainant and the respondent/s.

Policy:

All forms of sexual violence are unacceptable and will not be tolerated at UMC. UMC is committed to challenging and preventing sexual assault and sexual violence. The College is committed to creating a safe learning environment for everyone in the College community. This policy aims to encourage individuals who have been affected by or witnessed incidents of sexual assault and sexual violence to make a report to the College. All reported incidents of sexual assault and sexual violence will be investigated in a manner that ensures due process.

UMC recognizes that sexual harassment and sexual violence can occur between individuals regardless of sex, sexual orientation, gender, and gender identity or relationship status as defined in the Ontario Human Rights Code (Code)[1] and the Ontario Occupational Health and Safety Act (OHSA). The College also recognizes that individuals who are affected by sexual assault and sexual violence may experience emotional, academic, employment and/or other difficulties.

Scope:

This Policy applies to all members of the Upper Madison College community including: all students

Whereas, anyone can be the target or perpetrator of sexual harassment and sexual violence, Upper Madison College recognizes that: Women and girls, including Trans women and girls, indigenous women, racialized women, women with disabilities, young and senior women are much more likely to be the targets and survivors of sexual harassment and sexual violence; The impact of sexual harassment and sexual violence is experienced differently by different survivors based on their identities and lived experiences; and males are also targets and survivors of sexual violence.

Definitions:

Sexual violence: Sexual violence means any sexual act or act targeting a person’s sexuality, gender identity or gender expression, whether the act is physical or psychological in nature, that is committed, threatened or attempted against a person without the person’s consent, and includes sexual assault, sexual harassment, stalking, indecent exposure, voyeurism and sexual exploitation. Sexual violence is about power and control, not about sexual desire.

Sexual harassment: Sexual Harassment is a form of sexual violence prohibited by the Ontario Human Rights Code (Code). Sexual harassment is defined as a course of vexatious comment or conduct based on an individual’s sex and/or gender that is known or ought to be known as unwelcome. Under Ontario’s Occupational Health and Safety Act (OHSA), workplace harassment has been expanded to include sexual harassment:

Upper Madison College is committed to:

1.1 assisting those who have been affected by sexual harassment and sexual violence by providing choices, including detailed information and support, such as provision of and/or referral to counselling and medical care, information about legal options, and appropriate academic and other accommodation;

1.2 ensuring those who disclose that they have been sexually assaulted are treated with dignity and respect and are supported throughout the process of disclosure, investigation and institutional response;

1.3 addressing harmful attitudes and behaviors that blame the person who has experienced and/or is affected by sexual harassment and sexual violence;

1.4 treating individuals who disclose sexual harassment and sexual violence with compassion, recognizing that their sense of control over their physical and sexual integrity is compromised through no fault of their own;

1.5 ensuring that on-campus internal investigation procedures are available in the case of sexual harassment and sexual violence;

1.6 engaging in appropriate procedures for investigation and adjudication of a complaint that are in accordance with College policies, standards and applicable collective agreements to ensure fairness and due process;

1.7 ensuring coordination and confidential communication among the various departments who are most likely to be involved in the response to sexual harassment and sexual violence on campus;

1.8 engaging in education and prevention activities in the College community including on how to respond to the disclosure of sexual harassment and sexual violence;

1.9 providing information to the College community about UMC’s sexual harassment and sexual violence policies and protocol;

1.10 enabling the creation of a campus environment in which sexual harassment and sexual violence is not tolerated

1.11 monitoring and updating our policies and protocols to ensure that they remain effective and in line with other existing policies.

 

Disclosures and Incident Reporting of Sexual Harassment and Sexual Violence

2.1 Responses to disclosures of sexual harassment and sexual violence will be non-judgmental, supportive, empathetic and with unconditional regard and respect.

2.2 Individuals who have experienced or have been affected by sexual harassment and sexual violence are encouraged to come forward to report as soon as they are able to do so and to the avenue that they feel most comfortable to report. Students can report incidents of sexual harassment and sexual violence to the Office of Student Services at 416-546-7250 extension 230 and Regional Specific Counselor at 416-546-7250.

2.3 Members of the College community who are faculty, employees and contractors have a duty to immediately report all incidents and suspected incidents of sexual harassment and sexual violence.

2.4 Students are strongly encouraged to report incidents of sexual harassment and sexual violence, but do not need to report such incidents to obtain supports, services or accommodation from the College. The College takes seriously the failure to report and/or to take action when it affects the safety of people.

Complaint Process and Investigations

 

3.1 Complaint Investigation

A complaint of sexual harassment and sexual violence can be filed under this Policy by any member of the College. The College has established procedures related to investigating and making decisions about formal complaints. For further information regarding responsibilities for intake, investigation and decision making regarding the student’s sexual harassment and sexual violence procedures refer to the applicable procedures:

Student Sexual Harassment and Sexual Violence Procedure

Where a complaint of sexual assault or sexual violence has been reported to the College, the College will exercise care to protect and respect the rights of both the complainant and the respondent. Except as otherwise stated in this Policy or the relevant Procedure, the College provides those whose rights, privileges or interests may be affected by a decision with notice of the decision to be made, disclosure of facts relevant to the decision and an opportunity to be heard. The College may decide how it meets these obligations in different circumstances, and will do so with a view to providing a fair process, making a sound decision and preserving the dignity of survivors. The College has the right to withhold disclosure early on in its process to obtain a person’s independent recollection of events.

A report of sexual harassment and sexual violence may also be referred to the police, or to other community resources at the complainant’s request, where the persons involved are not members of the College community or otherwise where appropriate.

3.2 Right to Withdraw a Complaint

A complainant has the right to withdraw a complaint at any stage of the process. The College understands that individuals who have experienced or been affected by sexual harassment and sexual violence may wish to control if and how their experience will be dealt with by the police and/or the College. In most circumstances, the person will retain this control. A person who has experienced sexual harassment and sexual violence may choose not to request an investigation and has the right not to participate in any investigation that may occur. In certain circumstances however, if the College believes that the safety of other members of the College community is at risk, the College may be required to initiate or continue an internal investigation and/or inform the police of the need for a criminal investigation, even when the survivor has exercised their right to withdraw a complaint. The confidentiality and anonymity of the person(s) affected will be prioritized in these circumstances.

3.3 Protection from Reprisals, Retaliation or Threats

It is contrary to this Policy for anyone to retaliate, engage in reprisals or threaten to retaliate against a complainant or other individual(s) for:

  • having pursued rights under this Policy, the Ontario Human Rights Code; the Occupational Health and Safety Act; and/or under the Criminal Code of Canada;
  • having participated or co-operated in an investigation under this Policy or the Ontario Human Rights Code; and/or the Occupational Health and Safety Act; and/or
  • having been associated with someone who has pursued rights under this Policy; the Ontario Human Rights Code; and/or the Occupational Health and Safety Act.

Confidentiality

Confidentiality is important to those who have disclosed sexual harassment and sexual violence. The confidentiality of all persons involved in a report of sexual harassment and sexual violence will be strictly observed, and the College will restrict routine access to information to individuals with a need for such access and will respect the confidentiality of all persons, including the complainant, respondent, and witnesses.

Outcomes

The College will determine, based on its investigation and hearing as appropriate, what happened and whether it constitutes sexual harassment and sexual violence. If the College finds there has been misconduct, it will determine the appropriate penalty. Students may face discipline, up to and including expulsion. The College will inform the complainant and respondent of the results of its investigation as per the applicable procedure.

Appeals

Appeals of student violations may be pursued based on limited grounds as set out in the Code of Student Conduct Policy.

Mission Statement

Upper Madison College’s main objective is to educate our students to become international leaders who can be the bridge for peoples, nations, and societies. Upper Madison College students will be trained to be able to speak at least two languages fluently and understand other cultures with respect. Upper Madison College was founded on the three ideals as reflected by the motto: Commitment, Compassion and Connection. We cultivate in our students the basic knowledge and values they need in
order to lead in this contemporary international society

Our Goals

Establishing and Refining our Assessment and Evaluation Process by:

  • Using the assessment and evaluation guidelines set forth by quality assurance bodies in all activities.
  • Using evidence from assessment and evaluation processes to determine student understanding.
  • Keeping all records of assessment and develop effective strategies to which all teachers can refer.
  • Monitoring the use of assessment and evaluation practices in order to evaluate the effectiveness and to develop the best teaching strategies in the future.

Catering to the unique learning needs of international students by:

  • Providing extra support to these students either within the classroom or through outside the classroom.
  • Successfully integrating international students into appropriate courses/programs based on test results, background, and previous education.

Educating students based on their full potential based on academic achievement and proper discipline by providing:

  • Leadership in the shared responsibility for education that exists among students; families, and the community;
  • Role models of Canadian multi-cultural values and beliefs;
  • Guidance in what students need to learn;
  • Instruction in the learning process;
  • Academic and technological instruction;
  • Feedback on student’s ‟proficiency and performance.

Our Students

We envision students who:

  • Pursue academic excellence;
  • Demonstrate appropriate knowledge and ability;
  • Conduct themselves with self-esteem and self-respect;
  • Make every effort to be the best they can be;
  • Demonstrate skills for developing and maintaining personal and family wellness
  • Demonstrate global and community responsibility

Academic Honesty

Academic honesty is of the upmost importance at Upper Madison College. As outlined in the UMC Mission Statement, the College is committed to providing top quality language instruction. This quality can only be upheld through integrity in partnership with all parties: the institute, the teachers and the students. Quality and integrity must be shared and accepted in order to uphold these very principles. Thus academic honesty requires cooperation. It is not only an expectation of the College that all students at UMC will conduct themselves in highest regard both academically and during their stay in Canada but it is a priority of the institute itself.

Definition of Academic Honesty
  • The integrity of an individual or group to use their own ideas, thoughts, tests, projects and presentations. It is an academic practice that UMC highly regards, practices and strives to instill in the students through all its instruction.
Definition of Malpractice
  • Any action of an individual or group that leads to the disadvantage, inequality or unfair treatment of another student or another group of students. Includes but not limited to:

Plagiarism:

The act of using another person’s work whether it is written, spoken or even images and not accrediting the rightful author of the work is determined to be plagiarized. Many international students are not aware this is considered similar to the act of stealing. This includes using just one un-cited sentence from a book, publication notes, undisclosed Internet sources, a friend, or having someone independently correct one’s punctuation, spelling, or sentence fragments. A mark of zero is automatic where plagiarism is
proven.
This is particularly important in our academic programs such as our University/College Bridge Program or any of our Test Preparation Programs. However, each of our ESL or FLS programs includes a writing class in which a minimum of three pieces of writing is expected. The proper publishing guidelines will be taught and/or reviewed before the research essay due dates.

Cheating:

All forms of dishonest gain on any formal or informal examination or assessment or academic setting will be considered cheating. As stated in the school motto, compassion is the final and end goal of the institution. Cheating does not conform to this statement and the belief of the institution. Activities of cheating include but are not limited to bringing of unauthorized items into examinations, copying from others during examinations, falsifying official institute documents, or impersonating another or having another impersonate you during examinations. All forms of cheating will be punished with an automatic mark of zero.

Procedure for Processing Incidents against Academic Honesty

In the event an individual is suspected of malpractice against the Academic Honesty policy, a staff member or teacher will be assigned to investigate the situation. The following evidence must be collected in order to open an investigation.

  • A statement must be collected and recorded from the individual that raised awareness of the incident or posed the complaint.
  • The item which is suspected of being used or is in the question of malpractice should be collected.

The staff or teacher tasked with the investigation process is to conduct an interview with the individual suspected of malpractice.
Based on this interview, the staff or teacher is to make a decision and if needed, the appropriate penalty. All assignments, projects, examinations, and assessments determined to be in malpractice will automatically receive a mark of zero.

 

Code of Behaviour

Everyone has responsibility for ensuring the success of UMC’s Code of Behaviour. The general expectations are outlined below:

Students

  • Treat everyone with courtesy, respect, and dignity.
  • Learn the rules.
  • Accept and follow the rules and regulations of the school.
  • Complete assigned work.
  • Act in a safe manner.
  • Accept responsibility for their actions.
  • Use acceptable strategies to resolve conflict. If necessary, students will be taught appropriate alternatives to resolving conflict.
  • Promptly respond to the instructions of supervising staff.

Staff

  • Treat everyone with courtesy, respect, and dignity.
  • Ensure that students are aware of the policies and expectations of UMC.
  • Design strategies that focus on and acknowledge positive behaviors.
  • Ensure that they address inappropriate behaviors.
  • Maintain consistent approaches and expectations to behaviour.
  • Teach students alternatives to negative behaviours.

Process for Dealing with Inappropriate Behaviour

  1. Staff will be responsible for identifying and addressing inappropriate behaviour
  2. In a conflict situation,
    a. Staff will intervene, and issue instructions designed to terminate the conflict.
    b. Students are responsible for responding immediately to those instructions.
    c. Staff will determine a time and location to provide an opportunity for resolution of the conflict ordeal within appropriate behaviour.